- Create the Vendor record, if it does not exist already:
- Go to File > Companies
- Click on ADD button to add a new Company record
- Define and / or review the Vendor Details, paying attention to the following:
- Cust/Vend tab
- Type: should be set to a Vendor, i.e. VENDOR or CUSTVEND (in the case of being both a Customer AND a vendor)
- Company sub tab for Default Currency with which you do business with this Vendor
- Vendor sub tab for Attributes, such as: Vendor Payment Terms, Discount Days / Discount %, Vendor Credit Limit, Default Payment Account to pay vendor from, Vendor Tax Applicable Code, Voucher Approver 1 / 2, Default Expense Account and Segment, your Account / Customer Number with this Vendor, the Check Memo Text to add to your Check payment, 1099 Flag and Number, ACH Routing Number and Account Number, Swift Code, and IBAN
- Cust/Vend tab
- Define and / or review the Default Site Location for where to remit your payments to this Vendor
- Identify the Site record where to remit the payment and ensure to fill out at a minimum:
- Default Payee checkbox (checked). Note: select only one Default Site per Vendor record), and
- Main Contact name (pre-requisite: Contact record exists)
- Identify the Site record where to remit the payment and ensure to fill out at a minimum: