Accounting AP

2:45

Post Direct Payment for a Voucher

Post Direct Payment for a Voucher

From the Direct Payment Queue:

• Note: Only Vouchers with a payment method other than blank or ‘Check’ will appear in the Direct Payment Queue

1. Navigate to Workflow Menu > Accounts Payable > Direct Payments bucket OR Accounting Menu > Accounts Payable > Direct Payments.  The Direct Payments Queue will open
2. Use the Filters tab to narrow search results as needed
3. Highlight the Voucher you would like to pay directly and from the Extended Menu, select Pay Selected
4. A confirmation window will open.  Confirm or cancel
5. A Select a Check Date window will open.  Select a Date and click the Okay button
6. A Reference Number window will open.  Enter a Reference Number for the Voucher and click OK
7. The processed Voucher will no longer appear in the Direct Payment Queue

From the Voucher:

1. Open a Voucher
2. From the Extended Menu, select the Post Direct Payment option.  Note:  this option will not be selectable if the Voucher Payment Method field is blank or ‘Check’
3. In the Payment Date window that appears, choose a Payment Date and click the Okay button
4. In the Payment Amount window that appears, edit the Payment amount if needed and click the Submit button
5. In the Direct Payment Comments window that appears, enter a Ref No and Payment Type and then click the Post Payment button
6. On the Voucher AP Journal tab, you may drill into the DIRECTPAY line to see the Journal Entries confirming the Direct Payment