Follow this procedure if you need to prepay a Vendor in advance, or record a Vendor Deposit for a purchase
- On a Customer record, open the POs tab
- Click the ADD button to create a new Purchase Order. A New Purchase Order window will open
- Complete any fields for which you have information including the Vendor Order Reference Number
- Click on the Line Items tab > Find Products sub tab. Search for the Product for which you would like to create a Deposit. Highlight the Product and click the Add to PO button
- Search for and add the Vendor Deposit Master. Do this twice and make sure one line is positive and one is negative by editing the Cost
- Save the PO
- Click on the Process button and Confirm the PO in the window that appears. Depending on your system setup, you may need to Approve the PO as well
- Click on the Process button and Receive the PO. The Receive Purchase Order window will open
- Change the Q/Rec (Quantity Received) of the positive Vendor Deposit to 1 and receive it by clicking Tab on your keyboard and then SAVE
- Refresh the Line Items grid and note the Rcv Date (Received Date) has updated
- Highlight the positive Vendor Deposit line and from the form Extended Menu, select Create Vendor Voucher. An Items to Voucher window will open
- Highlight the Item you wish to voucher and click the Save button. A Voucher will be created
- Put the form in Edit mode and complete the VendInvoice No. field (and any other fields as necessary)
- Save the Voucher
- From the Voucher Extended Menu, select Post Voucher and Release For Payment
- If the Payment Method is CHECK, from the Print icon, select Print Check and follow instructions from Print Checks Procedure above